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#HOW MERGE EXCEL INTO WORD FOR LABELS HOW TO#

Navigate to the Word file containing the names and addresses you want to use.Click Use an Existing List from the drop-down menu.In the main Word document, click the Mailings tab in the Ribbon and then click Select Recipients in the Start Mail Merge group.To select a Microsoft Word source file containing a table with names and addresses: In the following Excel example, note that the field names are in the first row of the worksheet which will be used as a source:

In the following example, note that the field names are in the first row of a Word table which will be used as a source: Select Recipients appears on the Mailings tab in the Ribbon: In delimited files, the field names and data are separated by a delimiter such as a comma or tab. You can also use a comma or tab delimited file as long as the first line in the document contains field names. In a Word source file, there cannot be any paragraphs above the table or data. For Word tables and Excel spreadsheets, the first row in the table or worksheet must contain field names such as FirstName, LastName, Company, Address and so on. The source file can be a Microsoft Word document containing a table or delimited data, Excel worksheet or even a table or query in a database such as Microsoft Access. The next step is to connect to a source file containing a list of names and addresses using Select Recipients. Step 2: Select the source file containing the data set At this point, you may want to insert other components such as a date, the body of the letter and a signature. By default, Word uses the current document.

From the drop-down menu, select the type of document you want to create.

Click the Mailings tab in the Ribbon and then click Start Mail Merge in the Start Mail Merge group.

Create a new blank document or open a Word document containing a sample letter.

To start the merge and specify the main document as a form letter: The first step in the mail merge process is to start the merge using Start Mail Merge on the Mailings tab in the Word Ribbon: Step 1: Start the merge and specify the main document In this article, we'll be using the Mailings tab in the Ribbon to set up and run a mail merge (not the Mail Merge Wizard): When you run the merge, the fields are replaced by data from the source file. By default, when you click in a field, it is displayed with grey shading.

Select specific recipients or filter the recipient list (optional).ĭuring the mail merge process, fields are inserted into the main document and appear in carets (such as >).

Insert fields into the letter and any other required content (such as the body of the letter and signature).

It's best to create this file before you begin the mail merge process. Microsoft refers to a data set or database as a list.

Select the source file containing the data set with names and addresses.

Start the merge and specify the main document for the letter.

There are 7 steps in the mail merge process to create form letters in Word:

#HOW MERGE EXCEL INTO WORD FOR LABELS HOW TO#

Recommended article: How to Create Labels in Word Using Mail Merge and Excel Source Dataĭo you want to learn more about Word? Check out our virtual classroom or live classroom Word courses > Understanding the mail merge process for form letters When you run the mail merge, you have the option of creating a new merged file (which would include a letter for each contact) or merge directly to a printer. You'll need to create a main document or letter in Microsoft Word and then connect to a data set of names and addresses in a Word document, Excel worksheet, delimited file or database like Microsoft Access. In this article, we'll review the process for creating form letters for multiple contacts or clients. You can use mail merge in Microsoft Word to create form letters, labels, envelopes and even a catalog or directory. Perform a Mail Merge in Microsoft Word to Generate Form Letters for Bulk Mailingsīy Avantix Learning Team | Updated January 10, 2021Īpplies to: Microsoft ® Word ® 2013, 2016, 2019 and 365 (Windows)